Data and employees remain valuable assets for any organization. Leading companies keep searching for potential ways to improve employee efficiency and maintain data in an organized manner. If you, too, are looking for practical ways to accelerate your employee efficiency, this article is for you.
Let’s first understand the meaning of employee productivity.
What Is Employee Productivity?
Employee productivity is the measure that helps evaluate an individual’s output at the workplace. It can be defined as the volume of work done by an employee in a specified time. You might need to follow a defined strategy to accomplish the organization’s goals by being consistent.
Employee productivity is not about doing more things at maximum speed but doing important things at average speed. It’s important to maintain productivity levels to keep things smooth and running in the organization.
Individual engagement is important to ensure better productivity as employee underperformance is the main reason for low outputs. This can be a symptom of lack of collaboration, disengagement, and inappropriate processes.
Ways to Improve Productivity at Work
- Track Your Timings
You just cannot spend an entire day accomplishing a single task. Keep track of all the activities that you are performing to complete important tasks and note down the time period that you have spent on each task. This will help you speed up in case you lag behind the specified deadlines. It also helps understanding key areas where you need to improve and what works for you.
- Communicate Clearly
If you are a supervisor or a manager, you might need to send instructions regularly to your team regarding various tasks and processes. Visit https://setapp.com to understand different ways to record your screen for delivering instructions precisely. Verbally communicating the instructions can mislead the team and can lead to delayed deliveries, so try to record the screen for better explanations.
- Avoid ‘Not-so-important’ Meetings
As we all know that meetings are the big productivity hogs, but you have no other option than just to attend them. Most of the employees spend considerable time attending unproductive meetings even if they know that they are not going to get anything out of them. When a meeting is scheduled, you will have to prepare for it, which takes up a lot of time. This time can be spent on handling an important task.
- Use Online Text Editors
While working on a document, you might require adding notes or feedback, which is not quite possible with PDFs. In case you want to annotate a PDF to add text, notes, suggestions, etc., using online editors can be the efficient pick. Most of these tools are available free of cost, and you can download and use them on any digital device. Moreover, the online editors are compatible to run over Windows, macOS, Android, and other operating systems.
- Take Regular Breaks
Whether you are working from home or in the office, you should always take regular breaks every 90 minutes. Using your work hours for exercising will not break the ethics but result in improving your productivity. Good blood circulation helps get your focus back, particularly when you are exhausted. It will also prevent you from experiencing backaches and neck problems in the long run due to constantly working on the computer.
How to Measure Employee Productivity?
The management usually considers three major factors to measure the productivity of an individual employee. These factors include:
- Measure Goals
In order to measure the productivity of any employee, it is important to give every individual specific goals and targets to achieve within a specified time period. This will help the managers measure the employee activity based on the output results.
If you consider using this method, make sure to set your objectives and decide what you can do to enhance your productivity. You must evaluate your output regularly to track your performance against the given objective.
- Measure Quantity
The quantitative method to measure an employee’s productivity helps to understand the quantity of work an individual has done in a stipulated time. For example, the total number of emails an employee can answer in a day.
While considering the quantitative methods, it’s important to keep in mind all the factors that affect productivity, such as training time, meeting hours, lunch breaks, etc. Measurable data can give the management an accurate idea of employees’ productivity.
- Measure Profit
One of the most measurable methods to calculate employee productivity is evaluating profit margins. Tracking the tasks done by each individual can be comparatively more difficult than measuring the profits.
If the organization’s overall or department-specific revenue increases, it indicates that the employees are performing as required. A profitable business is the result of the collaborative performance of the entire team, so it can be the best indicator.