4 Tips to Keep Your Business Accounts Organized

4 Tips to Keep Your Business Accounts Organized

Organizing your business is an essential step before you start your organization. But, with sound planning, having proper guidelines in place, and investing in the right billing software for small business, you will be able to get that much-needed boost. 

The time and energy you spend in developing and executing a business plan will decide your company’s future. So, the more you plan and strategize, the better are your chances of survival in the market. 

There are multiple benefits to having your business accounting sorted from the beginning. When you have a process in place, you will be able to make better decisions on cash flow and make plans for business development. Follow these five tips to keep them sorted and gain financial clarity. 

1. Keep Your Business and Personal Accounts Separate

One of the very first things you can do is to keep your personal and business expenses separate. Free accounting software for businesses will help you gain clarity over taxable and non-taxable expenses. It also keeps your overdrafts in check and keeps your credit cards and other accounts separate. This way, you will never be at risk of mixing up expenses. 

2. Say No to Cash Transactions 

While you may feel that you are saving on tax with cash payments, it can lead to disputes at a later stage. Thus, we suggest all business transactions must be in the form of online banking services, digital payments, or cheques. In this way, no expense will be left untracked, and you will never have issues matching your books. 

3. Keep Track of Accounts Payables and Receivables 

When you keep track of your receivables and payables, you will be able to track payments with much more ease. While accounts receivable refers to the amount, you will receive from your customers for your products and services. Managing receivables properly will help you manage debts and take care of credit sales as well. 


It simply means whenever you successfully close an order, then only can it be converted into cash. Till the time you convert it, you will need to manage the receivables from when and whom. When you have a proper system in place, you will understand how late your outstanding accounts are, and you will be able to keep your cash flow in check. 

On the other hand, accounts payable are short-term liabilities or payments you need to settle within specific dates. Also, if you don’t make those payments on time you will need to fill in extra interest and even penalties. So, it is best if you clear them at the earliest. 

Besides, delayed payments can also lead to issues between both parties and impact the credibility of the business. This, in turn, can lead to disturbed supplies. So, make sure you maintain your accounts payable to avoid duplicate payments or to be late on supplier payments. 

Business Accounts Organized

4. Invest in Billing Software for Small Business 

Gone are the days when manual filing would work. The main reasons people start a business are to get unparalleled growth and expand over the years. So, the first step to do is to stay compliant and adapt to new technology. This will not only help you forecast your growth but also optimize your accounting process. 

In the long run, it will help you reduce costs and improve business processes to a great extent. Free accounting software for businesses lets you automate the most complex of accounting processes and say goodbye to manual errors. 

Wrapping Up 

Every business wants to make a mark in the industry and become a unicorn in the long run. However, not adapting to the modern needs of your business will hamper its growth. So, one of the best things you can do is to choose billing software for small businesses that serve your current and future needs. 

Most free accounting software for business not only helps you eliminate complex business issues but also adapt the way you work. Also, when you have access to comprehensive reports and actionable insights, you can make better decisions and pave the way for business growth. Be it improving business relations or keeping a check on inventory, these reports will help you manage operations better and make information searching super easy. 



IITSWEB is the Chief Business Development Officer at IITSWEB, a Magento design and development company headquartered in Redwood City, California. He is a Member of the Magento Association and an Adobe Sales Accredited Magento Commerce professional. Jan is responsible for developing and leading the sales and digital marketing strategies of the company. He is passionate about ecommerce and Magento in particular — throughout the years his articles have been featured on Retail Dive, Hacker Noon, Chief Marketer, Mobile Marketer, TMCnet, and many others.

View all posts by IITSWEB →

Leave a Reply

Your email address will not be published. Required fields are marked *